A SEAMLESS EXPERIENCE AND INCREDIBLE VALUE WITH A PROFESSIONAL HEADSHOT STATION

Our professional headshot booth is perfect for your next event! It enables companies with a large, geographically diverse workforce to get stunning and consistent headshots while also allowing conference organizers or sponsors to provide incredible value while generating leads. Here’s why you want to add headshots to your next event:

• Consistent headshots across any-sized group over a multi-day event or business conference.
• Individual, private proofing galleries for each person is available.
• Instant delivery by email to all participants individually is available.
• Zero admin work for you. We will work directly with each of the participants.
• Designed with sponsors in mind. (And you, as the sponsor or organizer, get a lead list of everyone photographed.)
• Custom Headshot Station Scheduling for the event.

Whether you need headshots for your team during an annual meeting or you are looking to add incredible value for event attendees while generating leads, our team can help. Contact us today to find out more and book us for your next event. We also travel, if your event is outside of Ohio.

On-Location Headshot Station Pricing

STEP 1 – SELECT YOUR COVERAGE

Headshot stations are booked on a half-day (up to four hours) or full-day (up to eight hours) basis. Based on the schedule of your event and the number of people you need headshots for, decide how much coverage you will need. Each headshot station can typically serve as many as 25 people per hour or up to 200 people for a full 8-hour day.

On-Location Headshot Station $1850 (half day) / $3300 (full day)

The half-day (up to 4 hours) or whole day (4-8 hours) of headshot station coverage. The headshot station includes. Images in high resolution, file organization (renaming files to the person in the photo), a standard commercial usage license, a lead list of all the people photographed and their contact info in Excel or CSV format, and individual model releases for all photographed. Headshots can be delivered to each individual person in private proofing galleries and/or as a complete proofing gallery of images based on your needs.

Additional On-Location Headshot Station $1500 (half day) / $3000 (full day)

If the number of headshots you need or the time constraints of your event requires more than a single headshot station can cover, adding an additional headshot station can make sure everyone gets a great headshot in the time allowed. Additional stations also reduce the wait times for attendees.

STEP 2 – SELECT YOUR EXTRAS

The base price for your headshot booth covers the basics of what you will need, but you can enhance the experience for your attendees by adding some incredible extras. From instant headshot delivery to hair and makeup, we can create a truly memorable experience for attendees that will generate buzz for weeks.

Instant Individual Delivery $500/900

Really up the wow factor of your headshot station with instant delivery. With Instant delivery, every participant will be emailed a private proofing gallery of images within minutes of being photographed. We handle hosting, delivery, and support for all participants meaning zero admin work for you. Those image selections in the private proofing gallery can also be retouched for an additional fee.

Basic Retouching for All Selected Headshots $500/$1000

Enhance the experience by providing attendees with basic retouching on all delivered images. Blemish removal, wrinkle reduction, and teeth whitening are included with the selected images.

Enhanced Retouching $35/image

For clients who want to add extra retouching for participants, Enhanced Retouching is the way to go. Each headshot is hand-retouched and includes corrections beyond basic retouching like stray hair removal, glare on eyeglasses, wrinkle, and lint removal, and background replacement.

Custom Scheduling for the event. $250

Advanced booking for headshot appointments, customized to your needs.

Travel: If your event is beyond the Columbus metro area, a travel fee will apply.

Need a Custom Quote? Contact Us here

SAMPLE PACKAGES

You can check out a couple of examples of our base price with added extras to give you an idea of what your headshot booth could look like. Whether you just need the basics or you want the best experience possible, we have the perfect solutions for your event.

Headshot Essentials Package $4,200/day (sample)

Full-day headshot station with file organization (renaming) with instant delivery. Includes lead generation list, individual galleries, and both individual and whole gallery delivery.

Premium Headshot Experience Package $9,400/day (sample)

Includes all items from the Headshot Essentials package along with on-site hair and makeup touch-ups, basic retouching on all selected images, advanced custom scheduling, and a second headshot station.

STEP 3 – BOOK YOUR PROFESSIONAL HEADSHOT STATION

Get in touch with us to book a professional headshot station at your event or office. Reserve your dates with us and we will take it from there. Our goal is to take all of the admin work off your plate and deliver an incredible experience to your attendees and/or employees.

Ready to Book Your On-Location Headshots?

NEED MORE INFORMATION?

Pricing for events and high-volume headshots is by half day/full day. Half-day is up to four consecutive hours, a full day is up to eight consecutive hours with one 30-minute break for a meal. Each headshot station can typically serve as many as twenty five people per hour.

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SOME OTHER QUESTIONS YOU MIGHT HAVE:

Do the headshots photos from events need retouching?

It is all going to depend on the intended use of the images. For a headshot station that’s intended to add value to an event, we don’t recommend it. We use lighting and posing techniques as well as professional hair and makeup touch-ups (optional) to make sure that the images look great right out of the camera. If the images are intended to be used for anything larger than LinkedIn or Teams, we recommend adding retouching so that everyone looks their best.

How are the images delivered?

As far as how the images are delivered, you have options. We organize all the images by changing the name of the file to the name of the person in the headshot. So, 1234.jpg becomes Smith_Jane1234.jpg. This makes it much easier to get the right images to the right people afterward. Once the files are organized, we sort them into individual galleries for each person and can deliver individually and in one single gallery depending on your needs. All files are delivered by email. If your company requires a specific FTP or upload system, we are happy to accommodate.

Do attendees just line up for headshots or can they make an appointment?

Both! We can operate a headshot station on a first-come, first-served basis as well as allow advanced scheduling for executives or VIPs. We recommend a mix of both. That way, your team members can update their headshots without waiting in line and other attendees can take advantage of the experience. We can work with your team to create an experience that is the best of both worlds.

All Images Copyright 2025 Christopher Denk / CDP Headshots